An assistant is a person who works as a helping hand to any superior in the office or company. Assistants are important people, and are required in all types of jobs viz. medical, administrative, accounts and finance, software, etc. A cover letter for any position as an assistant has to be powerful. The job responsibilities of any assistant position are heavy, and the applicant should select only the relevant jobs. This is because not all assistant resumes will require the same set of skills and educational qualifications. A resume is the detailed version of the ones job experiences, duties, skills and qualities. A cover letter should only give the outline of a resume, therefore; it should not mention all the details in it.
An assistant is crucial in every organization as he or she acts as an important aid or faculty member of a company. For every job requirement, the post of an assistant differs. Therefore, a cover letter should be aimed at a specific position only. In order to make any cover letter viable, it should be drafted in good English language, and should mention only the required details. There are certain basic steps that can be followed while drafting a cover letter for the post of an assistant. These are given below:
- Only one letter: As mentioned in the aforesaid, there are a number of jobs that seek the posts of assistants. Hence, the cover letter should be specific to the job vacancy. Also, for every job vacancy, only one cover letter should be sent. In most of the professions, sending a cover letter is thought to be a conventional method of conveying courtesy. Sending a cover letter is thought to be a formal way of introducing the applicant to the employer, and the reason why he or she wants to apply for any such job.
- No repetition of CV: A cover letter is a document of an introductory letter, and hence, it should not be a repetition of the resume. The important highlights only should be present in the letter. And the letter should not exceed the page limit of one page. A cover letter should be a distilled form of the resume. The letter should explain for what purpose the letter is being sent for that particular job. Once the position has been specified in the cover letter, the employer knows what kind of assistant position the applicant has applied for. If there is no cover letter accompanied with the resume, the recruiters need to scan through the whole resume, for which they hardly have any time. Hence, with a cover letter being a part and parcel of the resume, the selection process becomes much easier.
- Opportunity and Convincing: There are many applicants who do not mention the source from which they heard about the job opening. This has to be included in the cover letter, so that the employer is well aware of the source. This can build necessary trust about the applicant in the books of the employer, and instill the much required belief in the applicant. The main aim of the applicant is to convince the employer that they are best suited for this job. The purpose of sending the cover letter is to let the employer know in short, the importance of the applicant towards the job. Therefore, whatever, has to be stated in the cover letter should be well written, in a proper form and in an impressive language. In short with all these points, the cover letter should look presentable.
- Highlighting the important elements: The cover letter should have the applicant mention the most important chunks of his or her achievements and qualities. This way the applicant can make the employer know about his or her best. The applicant can also show certifications. These are necessary so as to prove that the person who has applied for the job is actually the best suited for this position.
The cover letter should not be written only for the sake of showing it as an attachment to the resume. It must convey positive attitude and professional approach of the applicant. It should be motivating enough to the employer, and linger in their memory for long time.
Below you will find examples of assistant cover letters.