Sample Letter of Acceptance
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Besides this, there can be many other formal and informal situations wherein this letter can be used, for example, an acceptance letter for a marriage proposal, for a particular idea or solution, for nominees suggested for school elections, for accepting an invitation, honor, gift, etc. Thus, any situation where the acceptance has to be conveyed in writing this letter will be written.
Just like every letter has a particular purpose, and is written following some particular format, style, etc., there are some points that need to be considered while writing this letter as well.
Points to remember while writing an acceptance letter:
While accepting a gift, honor, invitation, appointment or promotion be polite and gracious in your language
This letter begins by thanking the other person or organization to whom you have addressed the acceptance letter
This letter is a written proof of your acceptance. You thus need to clarify your affirmation in brief; for example, 'Thank you for this opportunity, and I would be glad to take over as the new Chief Editor of VIVA from Mr. Zing'. Here you have a written proof of what you are accepting and at same time, you thank the person for offering you this post.
In case of job acceptance, proposal acceptance, etc. some norms, clauses and terms need to be reinstated carefully. This again serves as a proof and does not lead to any misunderstandings and troubles later. A simple statement like 'Thank you for this opportunity, and I would be glad to join VIVA as the new Chief Editor at the, CA headquarters from 1st November, 2011'. Other example would be - 'On behalf of Globus, we accept the business proposal put forth by you of supplying 20000 tons of raw rubber for $600,000 within a period of one month starting from 10th November, 2011'. Here you smartly state the clauses and accept the offer, and does not let the other party deviate from what they had offered.
Even in case of resignation acceptance letter, the language of your letter should be affirmative, and not something that shows that you are not willing to accept it.
Again, thank the person to whom you have addressed the letter to and close the letter. Check for any errors by proofreading it thoroughly.
This letter might be included in the document records of the organization. Thus, make sure that you read the offer thoroughly before accepting it and your letter is free from grammatical or spelling errors. Also, make sure that you clearly put forth whatever you have accepted. Some sample acceptance letters given in the links below would help you draft one for your situation.
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