Bid Acceptance Letter

Bid acceptance letter should be logistically professional and methodical while notifying your business partner or reader about your positive decision. Your acceptance letter should act as a medium of communication in order to accept the bid proposal, confirm the business offer as well as your acceptance in writing. However, it is no surprise that the business in the present global market is extremely competitive and therefore, you have to maintain a standard while performing any kind of economic task.

Your bid acceptance letter must be systematic, organized, crisp and professional. It should be perfect enough to let your partner know about the bid proposal acceptance. Basically, the bids are completely reliant on the fact of transactions and agreements. Hence, you have to plan accordingly to present your bidding proposal so that it gets accepted.

Here, you are provided with a sample or format for business proposal acceptance letters which could give you pointers towards framing yours.

Format for Bid Acceptance Letter: The layout for a Bid acceptance letter is as follows:

Mark Thompson
Chief Manager
Thompson Group of Industries
800 South East Street, Block - C, Lane 15,
Sherman, TX, USA
Zip code - 75090
mark.thompson@e-mail.com
Contact Number - (309) 347 5858

09/09/2011

Jeff Kempner
Business Coordinator
Riley & Rice Group of Companies
7801 Steinbeck Bend Drive, 19 East field Lane,
Waco, TX, USA

Dear Mr. Kempner,

I am writing this letter on behalf of the supervisory department, executive management and board of directors of the Thompson Group of Industries. With a great pleasure and honor I would like to notify you that the bid mailed by your Riley & Rice Group of Companies has been successfully accepted.

If you will recollect, then you would know that your organization had placed a bid to our company in regard with the sales and supply of industrial components. Therefore, we had gone through various bids proposals for the similar contract and from that our management and board of directors has selected your bid. It seemed that your quotation or price estimate for the products was appropriate and cost-effective as well as it had come to our notice that your products have an outstanding standard in terms of superiority and quality.

Considering all these reasons your bid has been selected by our company. Please find and view the catalogue provided with this acceptance letter. In addition, we have mentioned certain terms and conditions for a long running relationship in the business with you. However, we would like to have a meeting with your company for further discussion that is related to every aspect of the product and its shipments.

If any difficulties or any kind of queries arise, kindly contact us on the provided contact details. We certainly, look forward to meet you as soon as possible and wish to have a long term business relationship with your Riley & Rice Group of Companies.

Yours sincerely,

Mark Thompson

I believe that this format for Bid acceptance letter will help you in drafting your own letter for your dream job. Also, you can view Offer Acceptance Letter and Proposal Acceptance Letter for more samples of cover letter.