Resume Cover Letters » Sample Letters »Application Letters
We need to send an application for many purposes. Usually, applications are invited in a certain format, or one has to fill in an application form given, and send it as per the requirement. When one sends an application, as mentioned above, it will have only what is asked for. One does not get any scope of putting forth one's view, or justify one's application. However, this is possible by sending an application cover letter along with the application.
What is an application cover letter?
The letter that accompanies the application sent by you, and explains your eligibility, which in turn will strengthen your application, is known as an application cover letter. This letter has to be sent along with the application. One might send only an application, but this letter has to be accompanied by the application, since it speaks about the application.
What is the purpose of the application cover letter?
The purpose of an application cover letter is similar to any other cover letter. It aims at -
What should not be included in this letter?
The letter is sent to strengthen the application. However, it should not imitate the application. If someone sends an application for a job, and mentions the details like qualifications, skills, experience, achievements, etc., in the application, repeating the same in the cover letter does not make sense.
What should be included in the cover letter?
The cover letter should highlight the important details of the application, which would be highly important in the decision making of the reader. There are certain chunks of information in the application, which increases your eligibility, relevancy, and justifies your application. Including such information in the letter will thus, help in achieving the motto of the letter. When one sends a cover letter for a job application, it would include information like -'I am John Terra, a Software Engineer with 3 years of experience in this field, and am currently working with XYZ Software'...
The statement given above, answers three important questions of the employer/reader. He/she gets direct information about your qualification, experience, and current organization, without turning to your application. However, it does not repeat every detail about education, and work experience that you might have given in the application.
Format of the application cover letter:
The letter is a formal letter. The standard font size for any formal letter is 12, and the ideal font is Times New Roman. Keeping a line spacing of 1.5 lines, will make your letter look neat, and more legible. Justify the text, to make your letter look neat.
Contents of the letter:
Leave 'two tabs' space from the top of the page
Top left hand corner - Applicant's name, address, contact number, email address, and dateLeave 'one tab' space
Mention the designation, name, organization's name, and organization's address
Leave 'one tab space'
Mention reference (if any) or skip this line, and
Begin your letter by giving proper salutations like Dear Mr./Ms._______
Introduce yourself, and speak about the purpose directly
Elaborate on the purpose of the letter, by justifying your application
In case of job application, put forth your interest in working with the organization
Request the reader to take some action, like calling you for an interview, meeting, reading your application thoroughly, etc.Closing of the letter:
Thank the reader, and mention your name, contact number and email address, again at the end. Put your signature above your name.
Tips for writing an application letter:
We have provided various application letters samples in the links below. These samples will help you write a perfect application letter. You can use these letters and make the necessary changes as per your profile/requirement, and customize the letter.
Below we have provided sample application letters for your review:
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