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Tenant Complaint Letter

Resume Cover Letters » Sample Letters » Complaint Letters » Tenant Complaint Letter

Tenant complaint letter is used by tenants to express their dissatisfaction over the services provided by the landlord. There can be many causes leading to the situation, many a times not even landlords can do much about them; but, it is their responsibility to provide the necessary amenities to the tenants as promised in the agreement. Never the less, at times their can be legitimate, unforeseen or natural causes, behind the inability of the landlord to provide the promised facilities, which can be best resolved by mutual discussion. A tenant can anytime terminate the agreement, if the conditions are not met with. However, it is always recommended to follow a pre-determined approach, to avoid any legal complications later on.

Tenant complaint letters can be written by tenants to complaint about their landlords or by landlords to complaint about their tenants. We have shared tenant complaint letter samples for both the situations. However, while referring to the sample letters given below, it is always recommended that adequate customization is done, so as intended message is conveyed in its entirety, for desired impact. The tips given below would be helpful in making the tenant complaint letter striking and formal.

Tips for writing tenant complaint letter

Use simple and formal language

Mention the cause clearly

Give due references, if any

Always revise the letter for any errors

You may wish to include future course of action

Always give complete contact details

Do mention about terms and conditions as mentioned in the agreement

If complaining for any other cause, use simple and polite language

These tips for tenant complaint letter can be incorporated while referring to the sample tenant cover letters given below.

Sample tenant complaint letter 1
(Written by tenant to landlord)

From,
Jessica J. Noel
4527 Armbrester Drive
Malibu
California - 90265
Tel: (310) 457 8678

Date: February 22, 2012

To,
Peggy C. Eberle
4354 Oxford Court
Tunica
Mississippi - 38676
Tel: (662) 267 7633

Dear Ms. Peggy,

This is with regards to the recent renovation work done at the house that I would like to mention about my dissatisfaction over the quality of work done, and the inconvenience caused to others.

Though, it was mentioned in the agreement that you would be doing the renovation in the month of January 2012, and try to include additional amenities as promised, I would like to bring it to your notice that the same has not been done; and despite the failure to do so, you have increased the rent.

Moreover, the renovation work is done shabbily, with special attention to the wall painting and reheating system. After the renovation, house heating system often fails during the peak hours, and the heating temperature varies significantly throughout the day. This in-turn causes great difficulties to us, specially for the kids at home. I would request you to take a quick action, and do the needful. Alternatively, we may be forced to terminate the tenancy agreement, if the situation is not taken care of.

I hope you understand the graveness of the situation, and would respond at the earliest.

Thanking you for the time, and looking forward to a happy and pleasant stay.

Regards,

(Signature)

Jessica J. Noel

Tenant complaint letter sample 2
(Written by landlord to tenant)

Michael A. Bland
405 Hilcrest Drive
Tukwila
Washington - 98168
Tel: (253) 295 7530

February 22, 2012

Jonathan C. Arevalo
503 Pineview Drive
Cambridge
Massachusetts - 02141
Tel: (918) 124 7894

Dear Mr. Jonathan,

I am writing this letter in response to the repeated complaints received against you from the society members. It is observed that despite regular requests and intervention from the society management committee, you have not made an attempt to improve the situation any further, rather have enhanced the activities.

Please consider this letter as my final warning, and complaint against your activities, as on receiving any more complaints, I would be forced to terminate our tenancy agreement. Some of the areas which I would like you to pay special attention, and repeatedly complained about, are mentioned below.

Improper garbage disposal
Playing loud music till late night
Impolite behavior with elderly in the society
Rash driving within the society area, and the peripherals
Organizing parties and functions without prior information and permission

I hope I would not be getting any more complaints against you, and that you would behave as a responsible tenant and society member. Looking forward to a positive reply and response from your side.

Truly,

(Signature)

Michael A. Bland

While referring to the above given tenant complaint letter examples, it must be observed that the language used depends upon the gravity of the situation, and existing relation among the two parties. We hope the sample tenant complaint letters are informative and relevant, to help draft influential letters. Also, you can refer to Hotel Complaint Letter and Landlord Complaint Letter for more samples.