Resume Cover Letters » Sample Letters » Confirmation Letters
One applies for a visa, job, loan, etc., and gets a reply that the request has been approved. However, an oral confirmation does not stand valid in many cases. A written proof of confirmation is a must. Thus, confirmation letters are a very important part of formal letter writing. We said formal letter writing, because in informal situations a confirmation for something is usually verbal. One does not need to confirm a date, an engagement, etc., by writing formal letters. Thus, these letters are solely used in formal situations. To help understand how to write this letter, let us first discuss what a confirmation letter and the purpose of the same are?
What is a confirmation letter and why is it needed?
It is a written statement that confirms the occurrence of some forthcoming event, process or action. It validates the oral word of communication, and serves as a proof in many cases. It confirms that a particular action would take place at a decided time and place for a pre-decided value. It also confirms the terms and conditions agreed between the two parties, which have finally led to the confirmation.
It is a business letter/formal letter as explained above, and the tone and language of the letter is polite and precise. This letter is usually written in response to some enquiry, conversation, or discussion, and thus it is also known as a confirmation response letter. Besides writing in response, there is also an unsolicited version of this letter; for example, to confirm an employee working as a trainee since a long time.
Purpose of the letter:
The letter helps the writer to:
Thus, the letter is written with a clear purpose and should convey the same effectively. The following instructions will help you write this letter with ease.
Instructions for writing confirmation letters:
Since you have read so much about these letters, and learnt how to write the same, let us also discuss a few situations wherein this letter is used. Some such situations are as follows:
Thus, there are 'n' numbers of situations where this letter is used, and thus knowing how to write this letter is essential. There are some sample confirmation letters given in the links below for your reference.
Copyright © Resume Cover Letter Examples. All Rights Reserved.