Interview Confirmation Letter

An Interview Confirmation Letter is written by the applicant to the company's contact person to confirm to them about his/ her presence at the interview schedule.

Whenever your resume is short-listed by the HR team of any company, they inform you about it by sending you an official mail or making a telephone call to you. Often they request you to confirm your attendance for the interview with an email. So it is your responsibility to make sure that you send the same to them immediately and confirm your availability on the specified date and venue. This gives the HR team a reassurance about the interview schedule. In some cases, if due to some unforeseen circumstances, you are not able to attend the interview, this letter gives an idea of your non-availability and so they either re-schedule your interview or approach the next best candidate on the list. And therefore this letter is necessary in day to day interview scheduling and arrangements.

It acknowledges your intentions of appearing for the interview. You express your gratitude to the company for giving you this opportunity. You also reiterate the fact that how your professional goals will benefit the company in achieving its own set of goals. This letter is nothing but a note of your appreciation to the company and is a best way to start a professional relationship with the company. It is a very courteous way to a new beginning.

While writing such kind of a letter, you need to be short, concise and to-the-point. Begin the letter by thanking the employer and a confirmation of your presence for the interview scheduled for the specific date. State again the date, time and venue in the body just to assure the company that you have got the right details with you. The letter should exude a sense of your enthusiasm and excitement about the prospect of joining the company. This strikes a positive perception about you in the mind of the reader. The tone and language of the letter has to be formal and special care needs to be taken so that there is no mistake, especially with the names and designations.

Here is a sample Interview Confirmation Letter for your reference. You can modify it according to your need.

Interview Confirmation Letter Sample

Lawrence Mackey,
20 Silver St.
Albany, GA 31705
(229) 516-2880
lawrence.macey@example.com

11stOctober,'11

Adrian Hinks (H.R. Team)
Cole & Tim's Fashion Store
85 N. Street Blvd, Pine St. Branch
Albany, GA 31701
(229) 511-4431
adrian.hinks@example.com

Subject- Confirmation about the interview schedule

Dear Adrian,

First of all I would like to take this opportunity to thank you for your consideration. I am very grateful to you for getting this interview opportunity with your company. I am very enthusiastic to meet you and am sure that I shall live up to your expectations at the interview. I assure you that I will definitely try my best to emerge a winner.

With an experience of over two years in fashion apparel stores, handling the sales department, I have gained a very good amount of experience to handle the post of Senior Sales Manager as is being offered at your store. This fact makes me an ideal applicant for this position.

Furthermore, inter-personal skills, a helpful nature and a hunger to strive for more are some aspects your company stresses upon. Let me assure you that these traits are well aligned with my personal goals. This interview will be an ideal opportunity for me to brief you about my traits and skills and how all these skill sets will be useful to your company upon establishing our association. I look forward to play my role in the organization with full integrity and honesty and prove myself to be a valuable asset for the company.

So once again, I thank you dearly for your consideration and hope to meet you on 21st October, '11, at Cole & Tim's Fashion Store, Pine street Branch, at 11 am.

I will be carrying all my previous experience letters and certificates along with my qualification degrees.

Thank you for your time and hope to meet the standard benchmarks of your company.

Yours Sincerely

(Signature)

Lawrence Mackey

This is a sample Interview Confirmation Letter for your consideration. Do remember to re-state the date, time and venue of the scheduled interview in the letter. Maintain a positive and formal tone throughout the letter and be very specific and clear. You can modify the letter according to your need. As first impression is the last impression, you can initiate a positive beginning from right here. Also, you can refer to Sample Catholic Confirmation Letter and Commercial Confirmation Letter for more cover letter samples.