Decline Request For Donation Letter

Writing a decline request for donation letter can be a daunting task, if you do not know the exact way to write. The applicant usualy expects a positive response from you, and to decline the request, you should have some justified reasons behind it. You should aptly state the cause, and show your helplessness in a generous way to your applicant. This letter reflects your politeness, as well as your caring nature. Let the applicant know that you feel sorry for not been able to help him/her. Once you have stated the reason, you can make sure that your applicant will help in future, as per your capacity. Some chronological points can help you draft your own copy. However, you can make changes according to your need.

• First, be courteous while expressing your rejection. Whatever may the cause be, you should present it with poise.
• Secondly, appreciate the selfless motto of your applicant, as well as the organization that he volunteers.
• Thirdly, state your refusal with sincerity and mention the cause behind it.
• Then reveal your thankfulness for the invitation, or other recognition that the other party proposes you.
• Lastly, praise once again for considering you their esteemed donor, and assure your applicant for future help.

Furthermore, you can conclude a decline request for donation letter within three main fragments. Towards the beginning you can use positive words to thank the other party for the proposal, and exhibit your gratefulness. In the middle part, explain why you have to decline the request respectfully. Here you should tell how respectful you are towards them. At the end, encourage them by wishing good luck.

After considering the above features, you must have an idea of what to write in a decline request for donation letter. Nevertheless, a sample can best guide you about the format of such rejection letters.

Sample Letter of Decline Request for Donation

Andrew Macmillan
434 Rockefeller Road,
Los Angeles
United States
Contact No: 098-345-567
Email Id: anmac@abc.com

To,
ASD Charity Home
Neil Hopkins
56-Bloomsberry road
Los Angeles
United States
Contact No: 678-342-345
Email id: nlkins@fmail.com

Dear Mr. Neil

I am writing this letter with reference to your donation letter dated 4 October2011, to thank you for your consideration of including me into your noble mission.

The community help your group is doing is worth praise. The way you are putting your effort to educate the poor, uplift the under privileged people's standard of living, and helping the physicaly handicapped is commendable. Let me applaud you all for the progressive work.

However, I am very sorry to inform you that I will not be been able to offer a donation for your humble purpose, as I have already made promises to "JKL NGO" a week earlier. They too are short of funds in fulfilling their noble mission and need my help. If I would have got your request earlier, I could have been able to keep your request.

Anyways, if in near future, I will be able to make a donation, I assure your institution to help as per my ability.

All the best for your noble endeavor, and keep up the good deed!

Thanking you and your organization for your consideration.

Sincerely,

Andrew Macmillan

Saying a sorry does not lessen your importance or make you smaller than your applicant. It is also necessary to send this decline request immediately after you got the proposal. Regarding use of material, always use good quality paper, and preferably write your letter in MS word to avoid spelling, typos, and grammatical mistakes.

Thus, you must have got the overview of how to write a decline request for donation letter. Notice, the tone of the letter, and do not be rude while revealing the cause of your refusal. Try to be as diplomatic as possible to turn down the request, so that the people at the other end do not get disheartened.

Also, you can view Sample of School Donation Letter and Sample of Silent Auction Donation Letter for sample letters.