Donation Receipt Letter

Donation Receipt Letter is important as it signifies the great charity of the donor. A receipt letter for donation shows gratitude to the giver. It bears a sign of goodwill and praise for the selfless act of the donor. A Donation Receipt Letter creates a healthy relationship between the donor, and the charity home. In order to show proof for income tax returns too, this letter works wonders. Once you receive the money asked for, it is your turn to send a receipt letter as soon as possible, to make the donor feel satisfied. While sending a Donation receipt Letter, it is wise to personalize the donor with his name, contact address, and to thank him directly. This one to one relation makes your donor in favor of you to offer funds in future too. Make your letter subject specific by citing your purpose where you are going to spend your money, and make the sponsor aware of your needs, and where his fund is going to be utilized. Thus your donor will be sure about your mission, and he will definitely be at your side to provide necessary amounts in future. It is mandatory for a Donation receipt Letter to contain your handwritten signature, and the organization's registered stamp, so that the donor can use this document while filing for income tax returns.

The Content of a Donation Receipt Letter

A standard Donation Receipt Letter includes date, address, and information regarding purpose of the donation, mode of payment, mission of the nonprofit organization, and gratitude towards the donor. However, to give you a clear idea about the format of an official Donation Receipt Letter, the following sample can be taken into account.

Sample Donation Receipt Letter

To,
Carl M. Borton
2505 Elk Avenue
Parma, MI 49269
United States
Contact No.: 090-887-556-375
E Mail Id: crl@dmail.com

Kenneth N. Smith
1391 Randolph Street
Franklin, MA 02038
United States
Contact No.: 657-237-854
E Mail Id: knt@smail.com

Dear Mr. Borton,

I am writing this letter in response of your valuable figure of $25,000 as donation, to fulfill our aim of helping orphans and increasing the literacy rate in slum areas. I am overwhelmed with gratitude for the selfless offer you provided.

We at "Social NPO" cater to the basic needs of cloth, food and shelter for the orphans in the rural as well as urban communities. Through a survey into the lives of those kids, we came to know about their requirements, and we work accordingly, to meet their fundamental needs, such as sufficient foodstuff and enough clothes to wear. We are in the midst of building an orphanage for those deprived ones, and plan to provide them with good shelter. Our members are selflessly engaged in spreading the value of education to wipe out the illiteracy rate. All these charity work requires sufficient money to accomplish, which is fulfilled completely with your aid. It is you who gave us our identity to reach our objectives. Without your financial help, our organization cannot stand on its own. The amount you willingly offered will be utilized in building the orphanage, and purchasing all necessary materials, like blankets, sweaters, meals, books, etc.

You will always be considered as our most esteemed donor, and the community goodwill you receive in return of your help will work for further progress in your business. I have mentioned my complete contact address at the top left of this letter. In case, you have any queries regarding our motto, you are welcome to get in touch with me on the given number.

Yours Sincerely

Kenneth N. Smith

The Sample Donation Receipt Letter surely guides you if you are looking for an ideal format for the same. However, always remember that you should write only on quality paper, and use the MS office tool to avoid all kinds of spellings and grammatical mistakes. As you are writing a receipt letter, make sure that it contains the logo or the emblem of your organization, as the donor is going to use this document while filing for tax returns. Another suggestion would be to sign off in ink, to make the letter more convincing. Also, you can refer to Sample of Prize Donation Letter and Sample of Car Donation Letter for more example of letters.