Donation Thank You Letter

Introduction: Charity is a divine virtue, which should always be praisewothy. Anyone who does charity can be comparable to God. There are people who donate their valuable money without self-motive. They offer their finances to run many non-profit organizations, poor communities, physical, mental or psychologicaly handicapped section and others. Whatever the scenario is, any act of donation is always appreciable. Sending a thank you letter to your donor is the best option to show your gratitude. In addition, it can help you establish a good and everlasting relation with your giver, so that you can approach him in future too.

Tips to write a Donation Thank You Letter

• Send your thank you note as soon as possible to reveal your gratefulness. An act of delay can destroy the honesty of your non-profit organization and you could lose the chance of future help from the other side.

• Give your contact details, your phone number, and your email id, so that the donor can get in touch with you any time he wishes. Besides, he can contact you any queries related to his donation.

• Do not haphazardly mention "Dear friend." You should personalize the salutation by mentioning his name, like "Dear Mr. xyz."

• Make Your Letter subject-specific. State the amount you got in exact figures. This will remind your sponsor about the donation that he offered.

• State the cause of the donation in precise and lucid manner, so that your giver can be aware about the good use of his money. This brings satisfaction to your giver and you can gain assurance for further dealings.

• After showing your thankfulness, you can always expect for future donation in a generous tone.

• Towards the end, do not fail to sign with blue ink pen. You may finish your write-up in your official stamped paper. However, never fail to make your own signature. Your hand-written, signed letter can convince your donor, and can reinforce the relationship far better.

Sample Donation Thank You Letter

A sample donation thank you letter can best help you to give you practical knowledge of the matter. You can use this as a general format for your own thank you note.

Michel Wood
Chief Executive Manager
UYI Technology Limited
8974 W Washington
Los Angeles,
(213) 786-900-231
Email id: mcwood@abc.com

Peter Morrison
KLO Non-profit Organisation
4562 D Washington
Los Angeles
009-786-834-342
Email id: ptson@fmail.com

Dear Mr. Wood,

I am writing this letter on behalf of KLO Non-Profit Organization with generosity to extend my gratitude for $50,000 you gave us, to uplift the poor condition of the people under poverty line.

We at KLO NGO cater to various basic as well as daily needs of the poor ones for last three years. We offer those people cloths, food, and shelter. During the winter season, we donate blankets and sweaters. We hold health check-up camps in slum areas, and offer free health check-ups. Likewise, we try our level best to raise the quality of their living. I would like to inform you, that with the aid you gave, we held food camps in many poor communities, and offer meals. Besides, we bought blankets and shawls for them, so that they can beat the cold. Most importantly, we have started building a school to educate the people. For this, we purchased few books for the children, so that they can get the glimpse of knowledge, and come out of their poverty. I am glad to inform you that we have decided to name the school after you.

All this was possible, only because of your generous contribution. We are very obliged to have you as our donor. Hope, you will show your kindness in future too to continue our charitable endeavor.

Thanking you,

Sincerely

Peter Morrison

A donation thank you letter can play a pivotal role not only making a good relation with your donor, but also maintaining the relation for upcoming help. Also, you can review Example of Prize Donation Letter and Example of Sample Car Donation Letter.