Farewell Party Invitation Letter

A farewell party invitation letter is sent to a leaving employee or someone near and dear to you who might be going far away from you. This letter invites the person for one last goodbye party before leaving. It is an informal letter written from one friend to another, from colleagues to a leaving colleague, to a senior or to a girlfriend. Any which way, it has a personal touch and warmth to it. The wording should be such that exudes sincerity in the letter. This letter gives you a chance to meet the person and in your very own way, wish him the very best of luck for his future. The right words and phrases can make the letter a lifelong memorabilia.

While writing such a letter, always take care that:

• You don't sound as in you are writing this letter out of obligation
• If written on behalf of office, start with "on behalf of the entire office team..."
• Always give the time, date and venue for the party. You can either add these in the body itself or write it separately on a card and enclose it with the letter in the same envelop.

Please go through the following sample letter for a clear understanding of language and tone.

Farewell Party Invitation Letter sample

From

Cal Berne, HR Manager,
Timberlake Finance
121 Florence St,
Chicago, IL 60629
(773) 564-0908
cal.berne@example.com

16th November,'11

To

Fred Mayson, HR Team,
Timberlake Finance
121 Florence St.
Chicago, IL 60629
(773) 564-0908
fred.mayson@example.com

Subject- Requesting the pleasure of your company for a small farewell party, especially for you.

Dear Fred,

I am, on behalf of the entire HR team, writing this letter to invite you to a small farewell party especially arranged for you. It is our way of saying thanks to you.

It has been a great pleasure to have you on our team for the last 3 years. During this time, we have shared a lot of knowledge and skills together to achieve what we set forth for. It was the time when we all got to know each other better and that turned into a good friendship and as well as a fruitful professional relationship. It would not be an exaggeration to add here that we saw a lot of ups and downs together but always stuck together as a team. Whatever the case maybe, we always achieved those hard targets, thanks to your team-spirit and hard work.

Now that you are moving ahead in life for better prospects, your leaving here saddens us a bit but then, life is all about change. As I write this, I can recount many numerous such occasions when your contribution to the work was invaluable; and you always did it all very efficiently. The expertise and skills that you brought into the company with you are and will be always irreplaceable. Although it's your last day tomorrow, you are always welcome back.

The team has decided to organize a farewell party for you on the 17th of November, 11, tomorrow night at Maxim. The details and address are enclosed here within the envelop. But don't consider this to be your last party with us; there will be a lot more in the future. So, we all hope to see you there tomorrow night.

Thanking you,

(Signature)

Cal Berne, HR Manager,
Timberlake Finance

This is a letter written to a leaving employee of the HR team by the HR manager. Look at the casual and warm way of writing here. The structure of the letter is such that in the very first paragraph you make clear the intent behind writing the letter. Straight after that, you move onto the second paragraph where the writer expresses his gratitude for the reader's good work and team spirit. It's something that is written to express what exactly you feel about the person. Right after this section comes the party venue, date and other details. You can either add those details here itself in the body or you can enclose a separate card with this info in the envelop. So this is one format of writing a farewell invitation letter to a colleague or a friend; you can of course change the wordings as per the situation. Also, you can refer to Example of Professional Farewell Letter and Example of Resignation Farewell Letter for samples of letters.