Resignation Farewell Letter

Every employee who joins an organization would have to quit the same someday. The person when quits an organization, resigns from the position held by him/her for certain tenure. While one resigns, his/her colleagues, friends at work place, etc., give him/her a farewell. In this farewell they communicate their messages, goodwill, and wish the person all the best for the time to come. Although some get a chance to speak what they want, some others write a letter that conveys their message for the person. This letter is known as a resignation farewell letter. The letter is written in two scenarios – first is when the colleagues write this letter to bid farewell to the person leaving the organization, and the second is the person leaving the organization addressing this letter to his colleagues.

How to write a resignation farewell letter?

Usually, this is a formal letter, but it depends on the relation you share with the person. If you are a close friend or colleague of the person, you can write an informal letter. On the other hand if the person resigning from the job is your senior, you will have to write a formal letter.

The letter written by the person, who is resigning, as mentioned in the second scenario in the first paragraph, will necessarily be a formal letter. This is because he/she will address the letter in general to one’s colleagues or seniors, and thus a formal language and format of the letter is essential.

These letters are now-a-days usually sent via emails. A letter sent via email, might differ to a certain extent from a normal letter. We would look at both these samples in the latter part of this article, but before that, we would discuss about the format of resignation farewell letter.

1. Formal language and precise
2. The letter should be typed and printed, rather than handwritten. However, a close friend and colleague can give a handwritten letter.
3. Although a ‘From’ address is not essential; but a ‘To’ address should be included
4. It should convey positivity and goodwill

The sample letters give below will clarify the concept further.

Sample resignation letter

Tracy A. Rinker
ABC Corporate

To,
Daniel P. Coronel
ABC Corporate

Dear Mr. Coronel,

Today as you leave this organization, you leave behind a phase of your life where you taught us how to live and enjoy our work. Working in your team, proved a mentoring session for us; wherein, we got to learn something new every day, and started enjoying our work. Not to forget that our team won the ‘Best Team Award’ thrice under your leadership.

We would never forget the time we spent with you. It was a great learning experience for us. I wish you all the best for your future endeavors.

Regards,

Tracy A. Rinker

Sample resignation farewell letter – sent via email

From: Daniel@abc.com
To: All@teamsen.abc.com
Subject: Goodbye and all the best

Dear Teammates,

As you all know, today I am leaving this organization. This departure is sorrowful, but this is a part and parcel of life. We have to move on to create new milestones, achieve set milestones, and challenge ourselves. Working with Team Zenith has been my best experience at ABC Corporate. I have been working here for almost 5 years and have worked with different teams but team Zenith has been the best.

As I leave, I wish you all the best for your future endeavors.

Goodbye

Daniel

The two sample letters given above clearly state that this letter can be written by both – for one who leaves the organization, and by one who leaves the organization. One can either send a hard copy of this letter, or send the same via email. Choose your way, and bid farewell in your style. Also, you can review Sample of Colleagues Farewell Letter and Sample of Customer Farewell Letter.