Sample Formal Excuse Letter

A formal excuse letter is written addressing the office or an employer, or to a business client for making an official alibi regarding some official cause. It can be written for not attending a meeting, regarding inability to complete the given targets, or asking for a leave etc.

A formal excuse letter should be written precisely, and focusing only on the point. As this letter is official, it should be typed instead of handwritten. Written in a formal language throughout; (even if you are asking to grant a leave of absence, it should be written in the official language).

The excuse letter should be short, yet conveying the message as per the requirement. Ideally, a formal excuse letter starts with a greeting note to your recipient, and then follows with the letter body in around one or two paragraphs. The letter should be concluded with words like 'sincerely' and 'thanking you' before your signature.

Have a look at the sample formal excuse letters below to get as exact idea about how to write a formal excuse letter.

Sample Formal Excuse Letter

From
Ernie E. Reyes
1903 Shadowmar Drive
Metairie, LA 70006
Phone- 504-844-7003
E-mail- ErnieEReyes@teleworm.com

Date- July 12, 2011

To
Robert L. Thomas
HR Manager
Retro Companies Pvt Ltd.
149 Biddie Lane
Richmond, VA 23222
Phone- 804-516-1642
E-mail- RobertLThomas@teleworm.com

Subject- Requesting you to grant permission for my leave of absence on the meeting day

Dear Mr. Thomos,

I am writing this letter to seek the exculpation of not attending the monthly meeting on July 15.

The reason behind this application is that my sister's wedding is on July 15; a few days before, I had already applied for the leave of absence for this day. But as our monthly meeting has been prepositioned, I wonder if I can attend both the programs on the same day.

As the meeting is very important, and I have to attend my sister's wedding also; I have a suggestion which we can think about. If you can approve, can I make a power point presentation of my speech for the meeting day, and send it to you in advance ? All my official reports are ready, and I can even brief you about my work commitments. Please let me know what you think!

Yours faithfully,

Ernie E. Reyes

Sample Formal Excuse Letter

From
Dovies R. Borden
Borden Supplier's Pvt Ltd.
4127 Ridge Road
Anthony, KS 67003
Phone- 620-842-3832
E-mail- DovieRBorden@teleworm.com

Date- December 17, 2011

To
Barry L. Flora
Flora Constructions Pvt Ltd.
2015 Worley Avenue
Farmville, VA 23901
Phone- 434-315-4368
E-mail- BarryLFlora@teleworm.com

Subject- About delay in delivery of materials by one day

Dear Mr Flora,

I would like to inform you that the delivery of your material which is supposed to happen on December 22, will be delayed by a single day, and now will take place on December 23 for sure.

I request you to support our company by exempting us for this inconvenience. But few troubles related to transportation facility are causing this interruption.

But I assure you that on December 23, your delivery will be made at any cost. We expect the cooperation from you, as you are one of our oldest clients and you can understand the situation.

Thanks for your time.

Yours sincerely,

Dovies R. Borden

Above given sample formal excuse letters will help you write a precise formal excuse letter. The letter should be addressed properly with the name, designation, and the company of the person you are referring to. Moreover, your identification details like employee ID or number, should be mentioned to avoid any confusion. Also, you can review Example of Formal Job Application Letter and Sample of Formal Bussiness Letter.