Inquiry Letter for Business

Inquiry letter for business are probably one of the most common type of formal letters written. These letters are written when someone wants to find out more about a product with the intention of striking a business deal with the company.

These are always formal letters to be written in a smart and professional tone. The letters should look important and purposeful enough to attract a second look and to be taken seriously. Since these are the most frequently written letters, there is every chance that they could be ignored or discarded without as much as a second glance. So the main idea is to catch the eye of the recipient from the beginning and convince him/her that you mean serious business.

Some important points to remember:

• Address the person to the appropriate concerned otherwise your letter might be mistaken as a marketing or advertisement brochure and would be likely to be discarded
• Keep the look simple and the words formal. Avoid any fancy fonts or colloquial language as that takes away from the business like tone that your letter is expected to have
• Introduce yourself and the enterprise/ organization you belong to and make clear your intentions to strike a deal
• State your requirements and expectations and find out theirs
• Clarify any other doubts you may have
• End on a positive note hinting at a successful long term relationship between the two

The following sample will give you a good idea about how to write your own business inquiry letters

John S. Palmer,
Director, Blue Ice Cooling
409 Duffy Street
Crown Point, IN 46307
12 Dec'11

Reynaldo H. McAndrews,
Director GSL Motos
1454 Mooring Lane
Oakland, CA 94612

Dear Mr Reynaldo,

We are a newly opened but steadily growing enterprise that manufactures refrigerators and air conditioners. We started out as a franchisee of Global Electronics and have today progressed to an independent firm that deal with cooling systems.

We came across an advertisement of your company in the newspaper about the sale of compressors and would like to convey our interest in the same. We need 500 compressors of varying sizes for our refrigerators ranging from a capacity of 120 litres to 400 litres. We would be obliged if you could send us the specifications of the same along with the estimated cost. Once we get an initial communication from you, we could then proceed to finalise the finer points of the deal like transportation, insurance and mode of payment.

We also request you to send us a sample compressor so that we could confirm that it meets our requirements. It would be appreciated if you could reply to our proposal at the earliest as we plan to place a big order with you, if we strike up a deal that is mutually beneficial to both.

We sincerely hope that this proves to be the start of a long, enriching and fruitful association between our companies. We look forward to a cordial business partnership and eagerly await your response to our proposal.

In anticipation of a prompt and positive reply,

Yours sincerely,

John S. Palmer

An inquiry letter for business should be precise and get straight to the point without beating around the bush. Clearly state your future plans and intentions to get into a successful business partnership. Strike a professional rapport through the letter and sound as convincing as you can so that it persuades the recipient to give an early and favourable reply that you have been waiting for. A simple straightforward and sincere letter would do the trick. Also, you can review example of Inquiry Letter For Scholarship and sample of Inquiry Letter for Employment.