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Introduction Letters


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Introduction letters are official letters used for networking purpose and to widen one's networking circle for various purposes. A letter of introduction can be written on either personal or official terms depending on the situation and relationship with the person to whom the introduction is being made. An official tone must be used while writing an introduction letter that is being used for business purposes where as a friendly and a casual tone can be used when the letter is being written to a friend.

Writers writing a letter of introduction need not be baffled as writing such a type of letter is much easier then writing other kinds of official letters. A person having difficulty or possessing no idea of writing an introduction letter can take help from the internet. The internet offers help and access to people by providing tips and techniques on how to construct such a kind of letter appropriately. Writers can also look out for sample letters available on the net that will give them a better understanding of the writing style and format of the letter.

A writer will first have to select a type of format for writing the introduction letter. All types of letters come with a format and if it is being written for an official purpose, a format should be strictly followed. Formatting makes the letter look more appropriate and systematic, giving it an organised look and appearance. There are sample formats available on the different websites of the internet where writers can look out for the format available for writing such kind of letters.

Introduction letter format

A proper introduction letter that is being officially written to a business client or to an official body can be written by using the following format.

Addresses: The beginning of the letter must start with the address of the sender with the proper name of the organisation followed by the writers name and his designation. After that dates must be provided in a separate line and then the reader's name and address must be written properly. The addresses and dates must be aligned to the left side of the letter.

Subject: Most official letters comes with a subject that explains the purpose of the letter in brief. It in written in a separate line right after the address and must be finished in one line. Salutation: A salutation must be provided before commencing with the main body. 'Respected' or 'Dear' sounds most appropriate along with the surname of the recipient and always ending with a comma.

Main textual body: The main written part can again be divided into 3 parts or paragraphs. The first paragraph is introductory where the writer provides a basic self introduction to the recipient. The second part describes the purpose of introduction and how it will be helpful and profitable in the coming future for both parties. The third paragraph is conclusive thanking the reader for considering time to read the letter.

Signature: At the end the writer must provide with a signature of himself with his post mentioned at the bottom.

Tips for writing a better letter of introduction

There are certain tips especially some does and don'ts that one must follow while writing the letter. Below given are the guidelines that should be taken care of while writing an introduction letter.

  • If the letter of introduction is official and is written for business purpose it must be written in an official tone.
  • One must portray their thoughts clearly in the letter. The must be written in clear and understandable text so that the reader can identify with the thoughts of the writer.
  • The letter must be kept brief and short. One must not write a long story in an introduction letter as it will divert the interest of the reader.
  • A proper format must be followed to make the letter crisp and presentable.
  • One writing a personal or letter introduction to a friend, can write it in casual tone.
  • Any introduction letter official or friendly should maintain a proper tone and should not be harshly or condescendingly written.

By following the above tips and format style one can write an effective introduction letter that will surely serve the purpose.

Below we have provided sample introduction letters for your review:

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