Job Invitation Letter

As the HR, you would need to write a job invitation letter on behalf of the company to the newly hired recruits officially informing them of their appointment. This communication affirms the company's intention to hire the individual subject to fulfilment of all criteria and to furnishing all the necessary documents. A job invitation letter is an important care and should be framed with great care as it can be legally binding and can be quoted by the employee in court if there are any discrepancies between what was promised and what is being delivered. Therefore it may be a good idea to create a template and modify it as per individual requirement.

Some guidelines to help you draft a job invitation letter:

• Always use official company letterhead: This is an important communication and an official letterhead adds to the professional authenticity
• Begin by going straight to the point and clearly state the name of the company and the designation offered
• Summarise what the position entails and explain in brief the duties involved
• Be very clear and forthright about the pay package and make sure there is no mistake in the figure quoted
• Give all details about the probation period if any and state when his/her employee will be upgraded to permanent
• Include details about all the benefits like health insurance, medical leave, vacations, child care facilities, retirement etc
• Leave a specified place for the recipient to sign and show acceptance of terms and conditions You just need to refer to the sample job invitation letter provided to get some pointers about how to frame your own.

Job Invitation Letter

Amanda C. Kittelson,
Director, Synergy Software
3650 Eastland Avenue
Jackson, MS 39206
Phone:601-432-1871
Email :AmandaCKittelson@abc.com

Feb 7 2012

John J. Hernandez
3125 George Street
Ocala, FL 34471

Subject: Letter of Appointment

Dear Mr John Hernandez,

It gives us immense pleasure to inform you that you have been selected for the post of Web Media Consultant in Synergy Software. We are impressed with your skills and qualifications and are confident that you would fit in well with the values that our company stands for and that you would make a significant contribution towards enhancing the productivity. Welcome aboard!

Your appointment as Web Media Consultant would commence from Feb 15 2012 and you would be reporting to the Web Media Manager.

Following are some important points from your contract, a detailed version of which has been enclosed herewith.

You will be on probation for a period of six months after which time, your performance will be reviewed and if found competent, you will be made a permanent employee of the company

You would be entitled to a starting remuneration of $1500 per month and your salary will be reviewed first at the end of your probation period and once every year thereafter. As per company policy, you will be entitled to the following perks:-

• Provident fund
• Medical insurance
• Medical leave up to 2 months
• Education loans for children
• 20 days leave for vacations
• Retirement benefits

You could also visit the company website for all the details about policy, perks and other relevant information.

This appointment letter is subject to you signing on the space below indicating your consent to the offer and your acceptance of the terms and conditions. We request you to go through the contract carefully before signing. You are welcome to contact us in case of any doubts and queries.

Once more, we welcome you to our organization and look forward to working with you.

Yours sincerely,

Amanda C. Kittelson

Director

Synergy Software

Feb 7 2012-02-07

The template of job invitation letter provided above is sure to offer all the hints required for you to draft one of your own. Also, you can view Business Accepting Invitation Letter and Exhibition Attend Invitation Letter for more letter samples.