Causal Leave Letter

A leave letter is a formal communication tool which is used by the employees in any organization to inform the organization about their leave plans. This is done so that your manager/ team leader knows that you will be absent for the given time period. This helps him in suitably reassigning any urgent work to other employees for a timely completion. Consider it an industry etiquette that is compulsorily practiced in all the organizations whether public, private or government.

Also it is preferred by the organizations if you put in the leave application a few days before taking it. It is in the employee's own interest as the company knows beforehand that you would be on leave on the mentioned date/s and so they don't assign any urgent work to you on those dates. So by writing this letter, you are avoiding any tight spots which might spoil your holiday plans.

While writing it, keep in mind that the letter has to be short and to the point while clearly stating the date/s of leave and the reason for taking it. You can also (but not necessarily) provide an update over your work status thus giving the employer an idea about any deadlines which he then can reschedule or reassign if possible.

Following is a casual leave letter showcasing the proper format to write it in.

Causal Leave Letter Sample

From

Mike Wachowski, Content Writer
HFC Informatics
1003 Main St
Asbury Park, NJ 07712
(732) 944- 5628
mike.wachowski@hfc.com

To

Claire Dunawell, HR Manager
HFC Informatics
1003 Main St
Asbury Park, NJ 07712
(732) 944-5633
claire.dunawell@hfc.com

1st November,'11

Subject- Leave application letter

Dear Claire,

I am writing this letter to request you to grant me a leave of 3 days, starting from the 4th of November till the 6th of November.

We have a family tradition of an annual get together around this time of the month when all the family members from all over come and gather in our ancestral home in Kirkland. It's a three day celebration which includes a prayer ceremony along with a picnic and lots of other family activities.

May I also take this opportunity to stress on the fact that I haven't taken any leave in this entire quarter as I was saving it up for this time of the year. I also assure you that all my work is up-to-date and any work that comes my way in my absence will be taken care of immediately after I rejoin.

I hope that my request will garner your favor.

Thanking you

(Signature)

Mike Wachowski

This is a formal letter and should be written with a careful choice of words. Notice that the important part i.e. the duration of the leave has been mentioned in the very beginning of the letter, in the first line. The employer should always have clear information about your leave period and so this information will always feature in the first paragraph and preferably in the first sentence itself. Also, you can look School Leave Letter and Annual Leave Letter for more example of letters.