Office Memo Template

Office memo template is an effective source of drafting a quick memorandum to be used for various official purposes. A memorandum can be a reminder, a quick note or a letter used for reminding about official activities.

An office memo template can be of two types, an open memo template or a closed memo template. The open memo is used when the intended message is for all or a group of individuals. Closed memos are written to selected or specifically intended individuals. Office memos can also be classified, depending upon the purpose or use, such as financial memos, informational memos, various operational memos etc. Thus, it often becomes difficult to find a suitable example on the web for sample memos. In such cases, office memo templates can be helpful in designing a formal and professional looking office memo.

The office memo template samples given below are designed for two basic types, namely open office memo template and closed office memo template. Depending upon the specific requirements, a particular sample can be adhered to, for drafting the memo. These office memo template examples include blank spaces marked with braces, where one can fill in necessary information, and the memo would be ready. While making changes ensure that you don't alter the flow of information, and maintain the synchronized flow of information. While making changes, also take care that the finally designed memo is at par with the organization policies and specified standards.

Office Memo Template 1
(Open Memo: Addressed to all)

Kent K. Twiggs
General Manager
Kent Hydraulics Pvt Ltd
3759 Lakewood Drive
Rochelle Park
New Jersey - 07662
United States
Tel: (201) 851 4668
Email: kent.twiggs@kenthydraulics.com

Date

November 21st, 2011

(Recipient's address) (if written to internal member, the address need not be complete)
All
Kent Hydraulics Pvt Ltd
New Jersey - 07662
United States

Sub: Annual General Meeting

Dear All,

(Introduction) (Giving brief details of the subject matter of the letter)

We at Kent Hydraulics Pvt. Ltd., in our endeavor to provide the best work culture and environment to our employees, have decided to conduct an 'All Employee Annual General Meeting' from this year onwards. It is in this regards that I would like to ask everyone to attend the meet, and provide their valuable feedback for the meeting to be successful. For details of the meeting, please check individual department 'Notice-Boards', or ask the concerned HODs (Head of Departments).

(Main Body) (Explaining the Memo purpose)

The management had come to this conclusion after prolonged discussions and repeated requests from the select group of employees who wanted to be part of the employee benefit committee. As it was not viable to form another committee, as we already have an employee welfare committee in place, and there would have been a conflict of interests, we have decided to conduct an Annual General meeting once every year, wherein every interested person who would like to bring some change can come in, and give their valuable suggestion.

(Conclusion)

I would urge every one of you to come and make a difference in our organization, to make it the best. Looking forward to your valuable suggestions and let us make this meet a success.

Thanking one and all.

(Closing message)

Truly,

(Signature)

(Sender's initials)

Kent K. Twiggs
General Manager
Kent Hydraulics Pvt Ltd

Office Memo Template 2
(Closed Memo: Addressed to specific individual)

(Sender's Name and Complete address)
Julian C. Sutton
HR Manager
Transverse Electronics Pvt Ltd
1979 Mount Street
Hemlock
Michigan - 48626
United States
Tel: (989) 642 8525
Email: julian.sutton@transverseelectronics.com

(Date)

21st November, 2011

(Recipient's address) (if written to internal member, the address need not be complete)
James K. Brooks
Marketing Director
Transverse Electronics Pvt Ltd

(Subject)

Re: Reminder for Training sessions for new employees

(Salutation) (Recipient's second name, sir/ madam)

Dear Mr. Brooks,

(Introduction) (Giving brief details of the subject matter of the letter)

As per your request vide letter dated 9th November, 2011 and our subsequent conversation; I would like to remind you about the scheduled training sessions for the new employees who have joined your department this month (November 2011).

(Main Body) (Explaining the Memo purpose)

As per the request, we are pleased to inform you that the training session on 'Sales Techniques' has been approved, and necessary arrangements have been made. The session would be organized for 2 hours for 5 days, starting from 22nd November, 2011. It is thereby requested that the list of candidates for the session may be sent at the earliest and necessary changes be made in the duty roster so as candidates are available for the session.

(Conclusion)

It is advised if pre-training information may be provided to the selected candidates for effective utilization of training sessions by them.

Thanking you for your suggestions and support.

(Closing message)

Regards,

(Signature)

(Sender's initials)
Julian C. Sutton
HR Manager
Transverse Electronics Pvt Ltd

Cc:

1. Training Manager
2. General Manger

The office memo template samples given above can be referred to for drafting a quick and impressive memo, which illustrates highest professional levels and conveys the desired message with complete efficiency. You can view template of occupational sample memos and sample of legal business memo for more examples of letters.You can also check cover letter template for drafting your own cover letter.