Police Promotion Letter

A police promotion letter is written by a higher ranked official to a junior official in the police department announcing his promotion because of his good work. Promotion is a very delightful event in one's career and the person announcing it to the individual must convey his happiness towards his achievement in a very cheerful and positive way. As promotion is something one always dreams to achieve, the writer must congratulate him for the performance that earned him the promotion.

A police promotion letter must be written in such a manner that reflects that the individual has earned the promotion by his hard work and therefore it should not be taken for granted. There is no particular technique of writing a job promotion letter but there are some rules that one can follow to make the letter look appealing and serve the purpose properly.

The writer writing a promotional letter must first write the address of the individual who is being promoted properly. He should mention his current post in which he is presently servicing. In the beginning paragraph the writer must write the purpose of the letter and tell the reader which post he is being promoted to. In the second paragraph the writer can congratulate the reader for his success and make him aware of his good work that has earned him the promotion. The writer should then conclude the letter by saying that he should keep up with the good work and that he surely has bright future ahead of him. The letter must be written officially even if both the individuals share a friendly relation with each other.

Tips and important points while writing a promotional letter

• Proper addressing of the letter
• Mentioning about the current position of the individual
• New post in which he is promoted to
• Date from which the promotion will be effective
• Official tone of the letter
• Short and simple with no writing of irrelevant topics

Below is a sample promotion letter that will help officials in writing the appropriate promotion letter that will serve the purpose of both congratulating as well as motivating the promotion holder for understanding the responsibilities involved in the new position.

Sample Police Promotion Letter

Alex Smith
Sheriff, New York City Police Department (NYCPD)
16th GT Avenue, Brooklyn
Manhattan, New York City (54566)

Date: 12 December 2011

Benjamin Williams
Sergeant, New York City Police Department
16th GT Avenue, Brooklyn
Manhattan, New York City (54566)

Dear Benjamin,

I am writing this letter to tell and congratulate you about your promotion from the Sergeant position to the Lieutenant position in the New York City Police Department.

You have been a very good candidate for the Lieutenant post because of your extensive experience of working as a sergeant and understanding of your responsibilities and duties. Over the years you have constructed a very good record of your work and behaviour and have been a very dedicated and self motivated worker. Because of your complete dedication to work The New York City Police Department is really grateful and have decided to promote you to the Lieutenant position.

We hope you will be able to keep up with your good work and will be capable to understand and work with new responsibilities and duties.

Thanking you,

Alex Smith

Sheriff, New York City Police Department

We hope that the above sample of police promotion letter will surely help writers in writing better police promotional letter. The sample contains fictitious details and the writer can write accordingly as per individual need and requirement. Also, you can review promotion congratulation letter sample and employee promotion letter sample for more letters.