Promotion Letter Example

Promotion letter is usually written by an HR manager to the employee informing him that he has been promoted on account of his loyal services to the organization. It is the reward for his quality work, consistent performance, and dedication to duty. Promotion of an employee depends upon various factors and remains solely on the discretion of the management.

Here are some of the points which are considered essential grounds for promoting the best suitable candidate.

• Experience and challenges faced
• Position held and experience acquired in a particular field
• Outstanding achievements, capabilities to handle work load and projects handled during job
• Your remarkable contributions, commendations, and credentials
• Your efficiency in discharging various functions
• Ability to accept new challenges and responsibilities
• Skills and tasks performed to accomplish organizational objectives, training received

Thus, while writing promotion letter an HR manager can start by congratulating the candidate who is selected for promotion and afterwards highlight the skills or qualities considered as the basis for promotion. It should also cover the details about future position offered to him and duties associated with it. It should end with best wishes for new position and written reply in connection with it.

1. Sample Promotion Letter:

12th December 2011
Gregory M. Taylor
HR Manager,
YiT Mfg. Industries Ltd.,
1305 Cedar Street
Blytheville, AR 72315

Shaun K. Kemp
Employee ID: 7456FF
2041 Badger Pond Lane
Tampa, FL 33637

Dear Sir,

It is a great pleasure to inform you that you have been promoted to the position of Assistant Marketing Executive. It is the sole decision of the board of directors to promote you for your consistent and loyal services to the organization. You have managed all the marketing functions associated with the post efficiently and your excellent performance has helped you to reap the results.

You will assume your new post from 10th January 2012 and take on all the responsibilities relating to the position. This promotion is solely based on your past performance in the company and previous job experience as a sales manager in TIP Manufacturing Ltd. You would be given an individual region to handle your marketing duties and you would be reporting to the Marketing Executive who will be your immediate superior. You would be given a team of sales personnel for marketing company's products and services and handle the tasks relating to sales force of the particular area.

With the best wishes for your future as an assistant marketing executive I would like to officially declare about your promotion. All the best and wish you a prosperous and successful career ahead. Congratulations and hope to get a reply soon. All the documents relating to the work would be given to you within a week.

Thank you,
Yours sincerely,
Gregory M. Taylor

2. Sample Promotion Letter:

12th December 2011
Charles A. Brumfield
HR Manager,
ABC Industries Pvt. Ltd.,
1380 Dovetail Drive
Elk Grove Village, IL 60007

To
Larry L. Zuniga
Sales Manager,
1161 Gerald L. Bates Drive
Cambridge, MA 02138

Dear Sir,

It a great pleasure to announce that because of your persistent efforts and efficient contribution to the organization, you are awarded with a promotion as a Senior Accountant Executive. As per recommendation received from accounts and finance department head and management's decision, you are selected as the most eligible candidate based on your past performance in the Grecians Project and your quality services to the organization.

As the senior accountant position is vacant since the last two weeks, it has been a unanimous decision of the management to promote you as a senior accountant. Your extensive experience in managing accounting functions and dedicated services to the organization helped the management to have such a quick decision. We hope that you will accomplish the duties as per compliance to laws and practices that you have followed until now. This is a crucial turn in your career. So, we hope the same performance from your side that you have rendered as an accountant.

Wish you all the best and hope that you would utilize this opportunity and prove your potential. Look forward to your response in connection with management's decision of promotion.

Thank you,
Yours sincerely,
Charles A. Brumfield

Management considers a whole range of pre-established parameters to select and promote a particular candidate from the list of eligible candidates. While writing such a letter you can include a list of responsibilities given to him as a result of promotion. Also, you can view employee promotion recommendation letter sample for more letters.