Bank Statement Request Letter

With the advent of internet, the functioning of banks has undergone a drastic change. Previously transaction records were maintained in bankbooks by the banks. The customers of the banks had one book each, and they carried these books to the bank every time they made any transactions. Later with the advent of internet, customer's personal visits to the banks reduced, and they started using internet banking. Thus, all the processes are paperless, and bank statements are also provided online in their mailboxes. Besides this, there are still some banks which follow the traditional method. However, to get a detailed statement, people need to write a bank statement request letter, requesting the bank personnel to send them a hard copy or a soft copy of the statement. The soft copy of the statement in case of internet banking is mailed to every customer every month. However, in some situations, a hard copy is needed with some stamps and signatures of the bank personnel, and the person has to get one from his bank.

Getting a bank statement from your bank is very simple. You only need to approach the right person. Thus, find out who deals with this work in the banks, and contact the concerned person.

Writing a bank statement request letter:

When you write a request letter, make sure the tone of your letter puts forth the same. Use of words like 'kindly', 'please', etc., is essential. Besides this, you must remember some more points while writing this letter, such as -

1. The letter has to be addressed to a particular person. If not, the letter might get misplaced, and not reach the right hands.
2. Give all the details properly, such as - name, account number, account type , and the date range for the statement
3. Also, mention the time limit for completing this request; for example, if you have to submit the statement by 10th January, make sure you get it before 1st January. There should always be some buffer time left with you.

The sample bank statement request letter given below will help you write your request letter and get your bank statement at the earliest.

23rd November 2011
Mr. Jack Jill
K- Hampshire Town
Drive Down Lane
London - 22301

To,
Mr. James
London Bank
Grapevine Street
Banking Towers
London - 22304

Subject: Request for hard copy of bank account statement

Dear Mr. James,

I am Jack Jill, and I am writing this letter to request you to send me a hard copy of my bank account statement for the past 6 months.

Being associated with your bank for almost six years, I must admit that I have not faced any problems, and your internet banking facility is very user-friendly. I am applying for a home loan offered by my employer, and thus I need to present by bank account statement for the same. Our organization is awarding this home loan at a 0% rate of interest to deserving employees, and I am selected for the same. We need to submit all the documents by 10th December, and I request you to send me the statement by 2nd December 2011.

My account details are as follows -

Name - Jack Jill
Account no. - 2098145203
Account Type - Savings
Branch - London
Date range for statement - June 2011 - October 2011

I request you to provide me the statement at the earliest. I have also attached my identity proof, and a declaration letter as required by the bank, for giving a hard copy of the statement.

Thanking you in anticipation.

Regards

Jack Jill

Enclosure:

1. Photocopy of identity proof
2. Declaration letter

The sample bank statement request letter is a typical example of these types of letters. The letter is simple and to the point. Also, the letter makes it very clear that it is addressed to the correct person with all documents submitted in time. This ensures that your request is processed immediately, and you do not waste time in submitting and resubmitting the documents or facts. It is your account, and you have a right to get a bank statement for it when you want. However, some banks charge a fee if you are requesting for a copy of a statement that has been provided to you before. Find out the same, and thus pay the required fees as well, to avoid any delay in the processing of the request. Also, you can view Credit Increase Request Letter and Maternity Leave Request Letter for more examples of letters.