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Official Document Request LetterResume Cover Letters » Sample Letters » Request Letters » Official Document Request Letter Official document request letter is required for both personal and official work. In both cases, it is written to put forward the request to ask for an official document or a copy of the same. The letter can be addressed to either of government or private companies. Depending upon the purpose and type of the official document asked for, the official document request letter can have many uses. In either of the cases, the letter should always be written with a polite language. While writing the letter, ensure that the letter is written in a formal style; and if writing for official purpose, it should be written with professional language, and as per the organization policies. The official document request letter samples given below can be helpful in drafting a letter for personal or official use. Depending upon the desired purpose, an appropriate sample may be referred to. In either case, the layout remains the same, unless specifically mentioned. Many government organizations have a standardized format of the request letter, in which case there is no option, but to adhere to the given format. While customizing the official document request letter, ensure that you retain the transitional flow for effective communication of the desired message in a convincing fashion. Care should be taken that you justify the intention behind asking for the document, especially if it holds critical information. Sample Official Document Request Letter 1 Margaret N. Summer Date: 21st November, 2011 Robin D. Word Re: Request for copy of revised labor law Dear Mr. Robin, I am writing this letter with reference to the revised labor laws as defined in the official gazette LL/2011/RV2. I would like to request you to kindly provide our organization with the copy of the new labor laws, as per the recent revisions, as we would like to implement them at the organization, at the earliest. Please find enclosed the registration certificate of our firm for your perusal. Being firm on our belief to provide the best working environment for our employees, and to ensure all statutory obligations are met with, we have consistently strived to ensure all new developments are implemented with immediate effect. If you need any further information, you may contact me at the above given details. We would be obliged if a prompt reply is given. Thanking you for helping us to fulfill our vision. Sincerely, (Signature) Margaret N. Summer Enclosure: Company registration certificate Official Document Request Letter Sample 2 Robin D. Nord Date: 21/ November/ 2011 Jerome K. Moreno Sub: Quarterly Finance Reports Dear Mr. Jerome, As you know, the end of the financial year is approaching, and we all need to submit the financial reports for the year and plan for the new financial year. It is in this regards that I would like to request you to kindly mail me the financial reports for the last 3 quarters. These reports are required to submit the annual turnover for our department, and then prepare for the next year's budget. It is also requested that the same may be sent at the earliest possible, to avoid last moment rush. It would be highly appreciated if you personally look into the matter. In case you need any more information, you may always contact me on the above given details. Thanking you for your time and cooperation. Sincerely, (Signature) Robin D. Nord Cc: General Manger The official document request letter samples given above can also be used for writing personal request letters such as for asking for mark sheet from college, asking for information brochures of a product or company for review or analysis etc. The format of the letter would still in all the cases remain the same. We hope you find the sample letter helpful in drafting an impressive and formal official document request letter. Also, you can look Volunteers Request Letter and Allowance Request Letter for more example of letters. | |
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