High School Sponsorship Letter
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Many a times, schools or other non profit organizations plan welfare drives or educational events with the aim of spreading awareness or creating interest in any particular field amongst the students or society at large. These kinds of events need financial backing for them to actually materialize. They need the support of sponsors in the form of funds, equipment or other such articles essential for the activity.
Sponsorship letters are written to high profile companies in order to appeal for financial assistance or assistance in the form of other services or goods required to organize an event. In exchange, the sponsoring companies get an opportunity to promote themselves, their services and products. These types of sponsored events do a great deal to enhance the reputation of the sponsoring companies and bring them in the public eye. This is the major incentive that drives the companies to agree to sponsor such events.
While framing a High School sponsorship letter, make sure that you begin by introducing yourself and the organization or school that you represent. You must surely imply without making it obvious that your school is an institution of good repute and is well known and respected for its academic excellence. Next state very clearly the event that you plan to organize and the aims that you and your organization have in mind. Elaborate on how the event will achieve the desired results and in what way would this benefit the students. Then mention what kind of assistance you expect, either in the form of funds, equipment, services so that there is no ambiguity. End the letter on a note of positive anticipation, thanking them for having spared the time to consider your request.
Sample High School Sponsorship Letter
Katherine A. Miller
Anthony K. Barton
Dear Mr Barton,
I would first like to introduce myself to you. My name is Katherine Miller and I am the Principal of Woodstock Academy, one of the leading educational institutions of the country with a reputation of excellence in education for over 50 years. Our school believes in imparting wholesome, all round education which is not restricted to text book learning. Curiosity, creativity and compassion are the three pillars on which we have based our pedagogic strategy. We encourage our children to think out of the box and apply and explore what they have learnt in the real world. We inculcate strong moral values in them so that they grow up to be productive, responsible and worthy citizens of our great country.
You would appreciate that this unique approach requires innovative techniques that keep pace with the phenomenal advancements in every field today. In order to help our children identify and nurture their talents, we organize "Knowledge fairs" and workshops for different subjects every semester. This time, we have planned a "Science fair" in January 2012 and the topic is "astronomy" which is a field that fascinates almost all children across all ages. We hope that this would contribute to our endeavour to cultivate the scientific spirit and encourage the quest for knowledge in each student.
We have conceptualised an idea of creating a virtual space and universe in our auditorium, replete with galaxies, nebulae and even black holes. However to turn this vision into reality we would require expert advice, help and information on the latest developments. We would like to request your assistance in funding this event and in creating the required props and simulators. An interactive guest lecture on this extremely interesting topic would also enliven the fair and enlighten our students. We have also organized a "best project" competition the results of which will be declared at the fair by your panel of experts from the field.
It is only a generous sponsorship from your esteemed organization that can turn our vision into reality. This event would prove mutually beneficial as it will stimulate the interest of our students in this exciting field and would also help promote the high standards of excellence of Hemming Space Academy. If we get a reply in the affirmative from you, the event will be named "Hemming Space Fair" and publicised all over the state for the next two months.
We eagerly await a response from you after which we would plan a meeting to chalk out the further course of action. Thank you so much for having spared the time to read and consider our request.
A High School Sponsorship letter that is polite, smart and purposeful is hard for any reputed organization to resist. The above sample fits the bill perfectly and you could use it as a pointer while framing your own. Also, you can look Sponsorship Proposal Letter and Conference Sponsorship Letter for samples of letters.