Notice Of Termination Letter

A notice of termination letter is written as a final intimation of the termination of contract or engagement. It can be written to an employee or business partners, regarding the confirmation of the termination.

The notice of termination letter should be written in a formal style, with utmost professional levels, as it goes in official records. Though many organizations have a fixed format for writing such official letters, there is always a need to customize them, suiting to specific case. The notice of termination letter samples given below can be adhered for quickly drafting a formal and professional termination letter. However, care should be taken that they are modified as per the organization policies, to best fit them.

While writing a notice of termination letter, only professional language should be used, and the reason of termination should be appropriately shared. Though the engagement may be terminated for any reason, the letter should mention the same in a convincing and justifying manner. All references leading to the termination should be cited with complete details, as the letter can be used for legal matters in future. A notice of termination letter sample can be an effective source of gathering all the relevant information quickly and in a simple way, for drafting an effective letter.

Alternatively, notice of termination letter templates can be used directly for a quick draft by making appropriate changes.

Sample Notice of Termination Letter 1
(Written to employee)

Rosalie T. Garcia
IT Director
Flicker Tech Solutions
328 Elk St
Irvine
California - 92714
United States
Tel: (949) 654 5796
Email: rosalie.garcia@flicker.com

Date: November 17th, 2011

Walter P. Wolfe
Technical Support Executive
Flicker Tech Solutions

Sub: Termination Letter

Dear Mr. Walter,

This is with reference to our earlier warning letter, reference: W1/11-2011 regarding repeated complaints from the clients relating to the services provided by you; we regret to inform you that your engagement with the organization has been terminated with effect from November 18th, 2011.

You are hereby asked to meet the HR department, and handover all organizational assets provide to you. Please find enclosed the copy of 'No- Due' certificate, which you need to get signed from all the concerned departments and handover to the accounts department for final settlement of claims, if any.

After prolonged discussions and subsequent evaluation, the management has decided to terminate your employment in due interest of the organization. This is because, despite earlier warnings (verbal and written), your performance has not been satisfactory, and as a result, our clients are not able to receive desired service as standardized by us. There have also been complaints regarding your behavior at work from the team members and managers. Though the same was intimated to you, we have failed to observe any improvement in the same. Thereby, you have been terminated.

We wish you a very bright and successful future ahead. If you need any more clarification or information, please contact me at the above given details.

Note: You may raise all your concerns within one month of termination. Any further communication in this matter would not be entertained thereafter.

Regards,

(Signature)

Rosalie T. Garcia
IT Director
Flicker Tech Solutions

Encls:

1. No-Due certificate
2. Copy of warning letter

Notice of Termination Letter Sample 2
(Written to business partner)

Karl B. Carrel
General Manager
Sputnik Communications Pvt Ltd
3664 Sunburst Drive
Fort Myers
Florida - 33901
United States
Tel: (239) 465 6575
Email: karl.carrell@sputnik.com

Date: 17th November, 2011

Everett D. Harris
Business Development Manager
Prism Cables Pvt Ltd
2084 Stratford Court
Charlotte
North Carolina - 28202
United States
Tel: (919) 700 4957
Email: everett.harris@prismcables.com

Sub: Termination of contract

Dear Mr. Everett,

Please refer to the previous letter dated 17th October, 2011 (ref. no.BD-1/18S); regarding the consistent drop in the quality of cables provided by your firm. It is to this effect that we have decided to terminate the contract with immediate effect.

As per the terms of the contract, we had intimated you about the drop in the quality of material supplied by your firm explicitly through the above mentioned complaint letter. However, despite repeated warnings, the situation has not changed. As a result, we have been facing regular problems in our smooth operations. Therefore, in the benefit of the business and your inability to abide by the specified standards, we have decided to terminate the contract henceforth. You are advised to settle all outstanding payments at the earliest, so as the necessary reimbursements could be made. For any further information, you can contact me at the above given details.

As per our organization policies, and as specified in the contract letter, you can make any justifiable claim within one month of the termination, and in line with the contract. We are thankful to you for your support and wish you a successful future ahead.

Regards,

(Signature)

Karl B. Carrel

General Manager
Sputnik Communications Pvt Ltd

From the above given notice of termination letter examples, we hope you will be able to retrieve all the necessary information required by you for drafting the letter. Also, you can view Termination Letter For Absenteeism and Termination Letter For Fraud for more examples of letters.