Termination Letter for Fraud

Termination letter for fraud samples shared on this page, illustrate the professional language and the formal layout, which, if used would make the letter influential. Terminating an employee or a client for activities like fraud, requires strict adherence to the organizational guidelines and policies, to draft a legally acceptable document, which could convey the message. Fraud of any kind is not tolerated in any organization or institution, and may result in immediate termination of the employee, depending upon the graveness of the crime, or if it is being committed on repeated basis.

A termination letter for fraud can be written for different activities, as defined by the management in the organization rule book or any other relevant document. However. Most generic of such activities include issues such as:

• Manipulating the monetary transaction
• Pilfering and passing the confidential information to competitors
• Using official assets for personal use
• Creating groups with in the organization to obstruct the management control

There can be many such instances where in a person is found working against the organization benefits, and can be charged for fraudulent activities. The two termination letter for fraud examples, given below show how to justify the organization decision of terminating th employee, and simultaneously convey other necessary formalities to be fulfilled before final termination. It is recommended that the below given fraud termination letters samples be adequately customized to match the organization standards. If the company has a predefined format, the same may be adhered to.

Sample Termination letter for fraud
(For an employee manipulating the financial transaction records)

From,
Daniel M. Smith
HR Manager
Reseller Club Pvt. Ltd.
4879 Stroop Hill Road
Atlanta
Georgia - 30303
Tel: (404) 878 3724

Date: February 24, 2012

To,
Carolyn R. Wallen
Sales Manager
Reseller Club Pvt. Ltd.

Sub: Termination of employment

Dear Mr. Wallen,

Writing this letter on behalf of Reseller Club Pvt. Ltd., I would like to inform you that after careful examination of the transaction records for the month of January, 2012; we have found that there are discrepancies in the settlement records as submitted by you. The actual and the reported cash collection through sales vary considerably, which can not be ignored.

This is second time that we have observed such an error on your part, which are not acceptable as per the organizational policies. Despite our previous warnings and interventions, you have continued to indulge in fraudulent practices, and have caused considerable loss to the organization. To safeguard the organization benefits, we have decided to terminate your employment with the company with immediate effect, on account of fraud committed by you. Your sales team members too would be dismissed at a later stage, after their precise role in the fraud is identified. We have also received complaints by some of our clients regarding the same.

Considering the fact that you have not only caused loss to company, but also created a bad reputation in the market, we can not allow such activities, and your character would be marked as 'Bad', in the termination letter. We are also moving to legal jurisdiction, and submitting your case for their scrutiny as well. You are hereby advised to submit all the office supplies used by you, and leave the office premises immediately. We would contact you for final settlements, if any, subject to retrieval of loss caused by you.

Please consider this letter as the formal notice. You have 1 week period to reply to this. However, you are not allowed to come to office without prior permission. For any further information, you can contact me at the above given address. Sincerely,

(Signature)

Daniel M. Smith

HR Manager
Reseller Club Pvt. Ltd.

Termination letter for fraud sample
(To a client)

Mary J. Taylor
Marketing Director
Dot Jet Printing Solutions Pvt. Ltd.
3267 Tully Street
Livonia
Michigan - 48150
Tel: (313) 675 7494

February 24, 2012

Gary N. Holmes
General Manager
FastTrack Logistics Pvt. Ltd.
65 Counts Lane
Florence
Kentucky - 29501
Tel: (859) 968 4860

Subject: Termination of contract

Dear Mr. Holmes,

This is with reference to our earlier complaint letter, copy of which is enclosed along with, I would like to inform you that our company would not be doing business with your firm, hence forth. After receiving many complaints from our customers, and subsequent inquiry we have found out that your firm has intentionally kept the inventory of our supplies below the minimum level, as finalized while signing the contract.

This has caused inconvenience to our customers, and a considerable loss to us, as many of our loyal customers have shifted to competitors products and services. We can not allow and encourage such practices, as they deeply affect our marketing plans, and long term objectives. We have also observed that despite picking up the regular stocks from the warehouse, you have not delivered them to retail outlets, but rather stocked them in your warehouse, leading to shortage of our products on the shelf.

Therefore, we are forced to terminate this contract immediately, and you are advised to return all the supplies at the earliest, failing which we would be forced to take legal actions. You have 7 days notice period, to reply to this letter.

Sincerely,

(Signature)

Mary J. Taylor
Marketing Director
Dot Jet Printing Solutions Pvt. Ltd.

Enclosure: Complaint letter

We hope the termination letter for fraud samples are informative and relevant. Also, you can view Lease Termination Letter and Notice Of Termination Letter for more examples of letters.