Termination Letter for Misconduct

Termination letter for misconduct is written to expel the accused person from the organization. The letter explains and informs the concerned person of the situation leading to the expulsion. Indisciplined behavior is never tolerated in any organization. May it be a school, a company or any other social group, there are predefined moral code of conduct guidelines, for every member to follow, non-adherence to which may lead to expulsion. Even the government rules and regulations make it mandatory for any public organization to create such guidelines, and a committee to monitor and address the relevant grievances.

Termination letter for misconduct can be written for any activity which is included in the code-of-conduct guidelines. Though these may vary from organization to organization, there are certain rules, which are common to all, and can be found in most of the organization. These include activities such as:

Misbehaving with colleague or any employee of the organization Alcohol or any kind of prohibited drug consumption in the office, or coming under the influence of the same to the office Use of abusive or vulgar language Unsolicited gestures Different rules for behaving with female employees Illegal activities such as misusing or tempering with the organizational assets Unpunctuality Non performance Not adhering to any other organizational policies Misbehaving with the clients or customers Indulging in activities outside office, which cause a bad reputation and many more depending upon the type of organization

Considering the various possibilities which may lead to expulsion, a termination letter for misconduct should be carefully written, precisely explaining the cause, with due references, as shown in the termination letter for misconduct samples below.

Sample termination letter for misconduct 1
(For misbehaving with colleagues)

From,
Claudio F. Hobson
HR Manager
iForex technologies Pvt. Ltd.
4219 Candlelight Drive
Baytown
Texas - 77520
Tel: (281) 428 8732

Date: February 23, 2012

To,
Vincent M. Chaffin
Technical Advisor
iForex technologies Pvt. Ltd.

Subject: Termination of employment

Dear Mr. Chaffin,

I am writing this letter on behalf of the Disciplinary Committee, to intimate you of the final decision, confirming the termination of your employment with iForex technologies Pvt. Ltd., with immediate effect.

Keeping in line with the organizational policies, we had given you 3 prior written warning letters and several verbal warnings, but still you have not improved your behavior. There have been repeated complaints against you by your colleagues and senior management, which can not be tolerated any more. After careful considerations, Disciplinary Committee has decided to terminate your employment contract with immediate effect, to safeguard organization's interest and policies. You would not be allowed to enter the organization premises henceforth.

You are also advised to contact the accounts department for final settlement. However, before that you have to get the No Due slip signed by respective department heads. In case, you need any further information, you may always contact me. We would be sending the cheque for final amount due, post settlement, at the address provided by you within 3-4 working days.

We wish you a bright and successful career in future, and hope you behave more responsibly next time. Sincerely,

(Signature)

Claudio F. Hobson
HR Manager
iForex technologies Pvt. Ltd.
Enclosure: No Due slip
Cc:

1. Accounts Manager
2. IT department head

Termination letter for misconduct sample 2
(Student terminated for stealing, letter to parents)

From,
Patsy M. Torgerson
Vice-Chancellor
San Diego Business College
1422 Tenmile
San Diego
California - 92103
Tel: (760) 210 7090

Date: February 23, 2012

To,
Albert F. Miller
1472 Broadcast Drive
Sterling
Virginia - 20166
Tel: (703) 945 7545

Subject: Termination of your ward from college

Dear Mr. Miller,

With due consideration to your emotions, I am sorry to inform you that your ward, Ethel A. Miller, student with our college, studying in 2nd Year of B.Com, is terminated from the college. He has been forbidden from attending any further classes. He would be allowed to stay in the college hostel, till the time you come and take him.

This is despite our repeated warnings and complaints letters written to you earlier, we are afraid to inform you that there has been no change in his behavior, and he has continuously indulged in illegal activities. This is the second time he has been caught stealing college properties (books, sports equipments, etc). He has been part of many more such activities in the past too, and we had discussed the same with you.

Not tolerating this kind of behavior anymore, we have decided to terminate his studentship with immediate effect, as it may lead to poor impression on other students. You are requested to come at the earliest, and fulfill the necessary formalities. You may contact me at the above given address for any further information or assistance.

Thanking you for your understanding and support. We wish your ward would turn out to be a model student next time. Hope to see you at the earliest. Sincerely,

(Signature)

Patsy M. Torgerson
Vice-Chancellor
San Diego Business College

The above given termination letter for misconduct examples would be helpful in formal and professional letter to intimate the concerned person about his or her termination. Also, you can look Patient Termination Letter and Probationary Termination Letter for more example of letters.