Termination Letter for Non Performance

Non performance of any kind by employees or clients can result in termination of employment or business agreement, subject to organizational policies. A termination letter for non performance when written should be able to clearly mention the cause of termination, and justify it as per the framed guidelines by the firm at the time of agreement sign-up. Depending upon the severeness of the situation, there may or may not be any prior warning, before the actual termination. However, irrespective of the situation, a termination letter for non performance should always be written adhering to organizational standards and policies.

Many organizations have predefined format for any formal letter written on its letter head, and in which case, it becomes simple to compose the actual letter. However, to include the termination information in a professional manner, with all legalities being adhered to, can at times become complicated. Acknowledging the importance of a well drafted, formal and professional non performance termination letter, we have shared two termination letter for non performance examples, one each for employee termination and client termination.

The termination letter for non performance samples given below can be appropriately customized to make them relevant and justifiable. Even if the organization has prescribed format for any official letter, the sample non performance termination letters can be referred to for details such as information flow, language used, and any other required information. The format or layout of the termination letter can be changed as per the organization policies. For example, if the logo on the letter head occupies considerable space, then all the left alignment can be changed to right and left alignment or contact details can be shared in brief only.

Sample termination letter for non performance 1
(Termination of an employee)

From,
Steven S. Cook
HR Manager
DZIRE Marketing Solutions Pvt. Ltd.
2490 Jerry Toth Drive
Anchorage
Alaska - 99509
Tel: (907) 544 5450

Date: February 21, 2012

To,
Frances G. Jaworski
Business Development Executive
DZIRE Marketing Solutions Pvt. Ltd.

Subject: Termination of service

Dear Mr. Jaworski,

This letter is written to notify you that your employment with our firm is terminated due to your poor performance. Though we regret to loosing you from our team, we had to take this decision to safeguard company's interest.

It is after careful evaluation of your performance for the past 6 months, we have observed that you have consistently failed to deliver to the basic minimum standards. This has in turn affected over all performance of your team, resulting in non achievement of set goals, which is a considerable loss to the firm. Though you had performed better in the earlier half of the financial year, we find no reason for the non performance in the current term. Despite our regular discussions with you regarding your declining performance, you have not been able to justify the same, and the situation has only been deteriorating.

It is in this regards that we are forced to terminate your employment. You are advised to contact the accounts department for final settlement of salary and payables, if any. We thank you for your services to the firm, and wish you a bright future ahead.

Sincerely,

(Signature)
Steven S. Cook
HR Manager
DZIRE Marketing Solutions Pvt. Ltd.

Termination letter for non performance sample 2
(Termination of a client)

Anne R. Stevenson
General Manager
OakWood Hotels Pvt. Ltd.
4293 Summit Street
West Union
Iowa - 52175
Tel: (563) 420 0008

February 21, 2012

Barbara B. Willis
Marketing Manager
Fragrance Spa and Herbal Care Center
808 Oxford Court
West Union
Iowa - 52047
Tel: (563) 270 4069

Sub: Termination of Contract

Dear Ms. Willis,

We regret to inform you that we are termination our contract with your company prematurely with immediate effect. After receiving repeated complaints from our guests for the services and treatment at your center, we have decided to end the contract, to avoid any more inconveniences to our guests.

Though we had raise the issue with you several times, it has been observed that the things have not improved, and our gusts have been given poor quality services. We have even received certain serious complaints against your staff, and the low quality products used at your center.

As per the terms and conditions of the contract, we had signed in for corporate offer for our guests, but they have been billed excess of that, which can not be tolerated any more. This has considerably affected our market reputation with rise in number of unsatisfied guests. To prevent any further loss and disrepute, we have decided to terminate the contract with your firm. We hope you acknowledge our concern, and take corrective measures.

Thanking you for giving us an opportunity to be your business partner. Truly,

(Signature)

Anne R. Stevenson

General Manager
OakWood Hotels Pvt. Ltd.

Note that while writing a termination letter for non performance to an employee, from address can be restricted to mere name and department only, as the address would be already included in the letter head, either in the footer or the header. We hope the termination letter for non performance samples are helpful and informative. Also, you can refer to Patient Termination Letter and Probationary Termination Letter for more sample letters.