Termination Letter for Student

Termination letter for student, whether in college or school, can be written for various reasons, such as indiscipline, or indulgence in any illegal activity etc. While writing a student termination letter, it should be ensured that the same is not given directly to the concerned student, but to his/her parents or guardian, specially if the student is a minor. Young students are more prone to depression or emotional upsets, and so it must be ensured that the message is conveyed to them in a polite and convincing manner, which can be best done by their parents.

We have shared two student termination letter samples, one each for termination from school and for termination from hobby class. Though a student can also be terminated for poor performance, such cases rarely occur, as a school's sole purpose only is to help students grow and develop their skills. What ever the cause of termination may be, termination letter for student should be written with adherence to the set format by the school, for all its official communication. It must be ensured that the letter duly conveys the intended message, and justifies the cause behind the termination, to avoid any complications at a later stage. While referring to the termination letter for student samples give below, it must be kept in mind that the layout is kept formal, and language is kept simple, for better comprehension. Depending upon the official letter head on which the letter is written, contact details of the school can be included selectively, in case the letter becomes lengthy.

Sample termination letter for student
(Student terminated from college)

From,
Michael D. Henry
Vice Principal
Don Bosco College of Commerce
3098 Wolf Pen Road
Redwood City
California - 94063
Tel: (650) 368 2668

Date: February 21, 2012

Subject: Termination of your ward

Dear Mr./Ms. Rodriguez,

Through this letter, I would like to express my sincere apologies and inform you that your ward Oliver Rodriguez, studying in the first year of B.Com (2011 - 2014 batch), has been terminated from the college.

As you may already know, (refer to our earlier letter dated November 16, 2011) your ward has been consistently found to be involved many unwanted activities on the campus premises; we have observed that there has been no improvement in his behavior, and such instances have only increased. This is also creating a bad impression on other students, and affecting their academic records. Acknowledging the risk posed by your ward, we have decided to terminate him with immediate effect, and it is in this regards that we solicit your cooperation. Though he is barred from attending any further classes, we have allowed him to stay in college hostel, till the time you come and take him. However, the same would be allowed only for 15 days. Therefore, you are advised to come at the earliest possible.

We hope that you acknowledge our concern. If you need any further information or assistance, do contact me at the above given details.

Thanking you for your cooperation.

Sincerely,
(Signature)
Michael D. Henry
Vice Principal
Don Bosco College of Commerce

Termination letter for student sample
(Student terminated from participation)

From,
Jason S. Clark
Chief Regulating Officer
Inter-state College Football Competition - V
1341 Trainer Avenue
Macomb
Illinois - 61455
Tel: (309) 548 8168

Date: February 21, 2012

To,
Betty L. Brown
Principal
St. Francis Arts and Science College
4080 Park Boulevard
Rose Hill
Indiana - 52586
Tel: (641) 632 5318

Re: Termination of your student Mr. Donald L. Bourg

Dear Mr. Brown,

This is to inform you that your student Mr. Donald L. Bourg, member of your college football team, is henceforth barred from participating in any game in the current ongoing Inter-state College Football Competition - V. This is because his participation has been terminated on accounts of disciplinary action taken against him for misbehaving with other participating teams.

We had received many complaints against him for the inappropriate behavior on the venue premises, and consumption of prohibited drugs. Though we had informed the team manager regarding the same, there has been no improvement in the situation. Even other team participants have been influenced by his company, which can not be tolerated. This has forced us to take the harsh step, and terminate him from participating in the competition. Though we are allowing him to stay with his team till the competition ends, any further repetition of such instances, would lead to disqualification of the whole team.

We hope that you understand our concerns, and acknowledge the same. Looking forward to your valued support and cooperation in making this event a success.

Sincerely, (Signature)

Jason S. Clark
Chief Regulating Officer
Inter-state College Football Competition - V

Always remember that the termination letter for student should be precise, relevant and convincing. It should be able to justify the cause. If required relevant supportive documents too can be included. With the termination letter for student examples given above, one can draft formal and professional student termination letters, which not only convey the message, but also get the desired outcome. Also, you can review Rental Termination Letter and Sales Termination Letter for samples of letters.