Follow up Thank you Letter

A follow up thank you letter is written to give a vote of thanks along with some basic follow up inquiry with the other party. It is to make the other party know that you appreciate the final consensus reached on a topic and you are thankful to them for that. A follow up thank you letter is written to revise and check the points discussed in previous meetings and to conclude the discussion marking satisfaction. This letter can be a business thank you follow up letter, interview thank you follow up letter, job thank you follow up letter, etc.

It is a professional courtesy to write this kind of letter that helps in maintaining a healthy professional relationship.

Some tips that need to be kept in mind while writing this kind of letter are as follows:

• Address the letter to the right person. Be absolutely sure about the correct name and designation of the person to whom you are writing the letter
• Be specific as to the purpose of your letter. Don't make it too long and disoriented
• Give a brief gist of your earlier agreed upon points in earlier meetings with the party

Following is an example of such a follow up thank you letter.

Follow Up Thank You Letter Sample

From

Christopher Chance,
Blood Research Division (BRD),
Dafoe Hospital
12 Coroner Street
NJ 07712
(732) 653-7654
christopher.chance@example.com

14th November,'11

To

Angel Batista
Nick's Restaurants and bars
12 Main St., Deux Towers,
Asbury Park, NJ 07712
(800) 734-0937
angel.batista@example.com

Subject- Thank you for your kind gesture

Dear Angel,

I want to take this opportunity to thank you from the bottom of my heart for your kind gesture. We are very happy to have you onboard with the generous sponsorship that you have offered us for our Blood Research Division's campaign. Although, we would also like to know when can we have a meeting with you to final out the details of this agreement?

We, at Dafoe Hospital, are organizing this event at the Nashville auditorium on the 24th of November. This will include two major seminars on the latest medical development in various blood related diseases. The topics would be discussed by leading doctors in this field. Apart from this, we would be organizing a blood test campaign for the audience. So as you can see there are a lot of expenses to be taken care of, your sponsorship will help us make proper arrangements for the same. The whole idea of this event is to make the audience aware of and updated on the medical treatments now available for various serious blood-related diseases. Your contribution to this event will certainly enable us to organize this event successfully in front of hundreds of people.

We have approached 20 sponsors till now for participating in the event, out of which 8 have given their participation confirmation; you are our 9th sponsor. You should know that with your help, we are now able to realize our dream of opening this event of ours to a much larger audience.

I, once again, on behalf of the entire team at the Blood Research Division of Dafoe Hospital thank you for your sponsorship. This will open gates for a lot of people to actually understand and learn about new medical work in this area. Hoping to meet you soon to further work on the agreement.

Thanking You,

(Signature)

Christopher Chance,
Blood Research Division (BRD),
Dafoe Hospital

The purpose of a follow up thank you letter is to express gratitude to the party and also to have a brief follow up of any past correspondence (meeting or written). The writer here has thanked and asked a question here in the very first paragraph of the letter. This is done to give the reader an early idea into what the letter wants to convey. It's like an introductory paragraph. Also notice the tone and vocabulary of this letter. It is simple, to the point and easily understandable. Also, in a brief, just encapsulate whatever has been spoken of and agreed upon in your last talk/ meet with the other party. If the reader is busy with other work, this brief helps him in recollecting details from earlier meetings. This is how one writes a follow up thank you letter. Also, you can review Thank You Letter To Client For Business and Thank You Letter While Leaving A Company for sample letters.