Thank You Letter While Leaving a Company

Job change is common in the professional world, and it means that you are leaving the present company and joining some other company of your choice. For this purpose, you need to resign from the present company. and leave the job. In this condition, you need to be professional and leave the company gracefully. The purpose could be served by writing a smooth resignation letter. Your letter should be short, polite and positive, as you may need the help of the employer as a reference in the future. So, make sure about everything, when you write a resignation letter.

Thank You Letter while Leaving a Company Tips

Be certain about the Job Change: Make sure before you write your resignation letter, that you have made up your mind finally to leave the job. You cannot take back your resignation, once you have submitted it to the company.

Can you get a better option in the same company: You can perhaps talk to your present employer, whether you can get a better offer in the same company? Make a proper decision after evaluating these points, and then submit your resignation, if it doesn’t work out.

Submit a Computer Written or Typed Letter: You need to be professional when you write such letters, so better submit a computer written or typed letter.

Use Proper Format: You should use a proper business format for writing these types of letters. Mention your name, your address, employer’s name and address, at the top of your letter.

Mention the date of resignation: In your letter, also mention the date of resignation from when it is effective. Mention clearly, whether you want to leave immediately, or you are giving few months of notice period.

Abstain mentioning the Reasons of Leaving the Job: Avoid mentioning the points like why you are leaving, where you are going to work, etc.

Write Proper Subscription: At the end of your letter, write proper subscription like “Sincerely” or “Yours Sincerely”, etc. followed by your name.

Thank You Letter While Leaving a Company Sample

Walter M. Seeger
2701 Round Table Drive
Felicity, OH 45120

Angela R. Blackwell
(HR Manger)
Sunfax Incorporations
2202 Emerson Road
Shreveport, LA 71101

Dear Blackwell,

Please accept this message as notification that I will not be able to continue my job as Marketing Manager after 30th September, 2010.

It was a difficult decision for me because I enjoyed your support and the rewarding employment over here. I thought about it so many times, but due to my family problems, I will have to leave this city. So, I won’t be able to continue with this job. I got a lot of support in this company and I will always remember this job in my life.

Please let me know about my final work schedule, employee benefits and accrued vacation leave.

Yours sincerely,

Walter M. Seeger

(Marketing Manager)

Employee Id: 5847

Example of Thank You Letter While Leaving a Company

Oliva L. Shannon
Computer Engineer
279 Heavens Way
San Juan Capistrano, CA 92675

Christine R. Merritt
(HR Manager)
Namtech Technologies
3305 Strother Street
Columbiana, AL 35051

Dear Christine,

I want to bring you kind notice that I am resigning from Zimla Technologies as Instructional Designer, and 23rd August will be my last day in this company.

I am very much thankful to work in such an outstanding company. Please accept my resignation and let me know about the formalities I need to fulfill.

Yours sincerely,

Oliva L. Shannon

(Computer Engineer)

Employee Id: 1145

The tips and samples would help you up to a great extent, when you write a letter. The sample and tips of a thank you letter while leaving a company have been given above. You can read the samples and tips of a resignation letter, and hope it will help you when you write one for you. Also, you can look Scholarship Thank You Letter and Thank You For Lending Money Letter for sample letters.