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Thank You Letters

Resume Cover Letters » Sample Letters » Thank You Letters

Saying thank you to someone verbally may seem a simple task, but doing the same through thank you letters is a challenging task. Many times we feel like expressing our gratification to someone for the assistance provided or favor done by him/her. However, not all the times the person is present physically near us to express the same. Thank you letters, in such cases can provide you the ideal opportunity to express your feelings and communicate the same.

For the emotional importance associated with thank you letters, it becomes difficult to write them. It requires careful selection of ideal words and proper flow of thoughts to convey the intended message in its true sense. A thank you letter can be written for both, personal and professional purposes. It also acts as a medium to maintain the cordial relations, and be in touch with each other. Business thank you letters are the most formal of all types, as here both the parties involved are expected to be highly formal in their approach. This asks for careful drafting, with highly professional standards being adhered to.

This page contains different thank you letters examples suited for various situations. The list includes letters such as job thank you letter, donation thank you letter, farewell thank you letter, gift thank you letter and many more. The list is only illustrative and can include many more examples. However, all thank you letters ideally have two kinds of format: formal and informal. Depending upon the purpose and the relation between the two parties involved, ideal sample should be selected to be adhered to. For effective modification of these thank you letters samples, the guidelines given below can be helpful.

Tips for writing thank you letters

  • Use simple language at par with the desired professional standards. Use of too many complicated words can divert the attention from the actual message intended.
  • Select a suitable format for the letter, depending upon the formal relation between the parties involved.
  • Do not go overboard with emotions, and keep the letter precisely to the point. The only exception can be personal thank you letters. They too should not be too long as it may sound exaggerating then.
  • If writing a business or any other formal thank you letter, ensure that you address the person with appropriate salutation. Give due care for any prefixes and gender of the addressee.
  • The content of the letter can be divided in broad categories, each emphasizing on introduction, acknowledgement and gratification.
  • Maintain a proper sequential flow throughout the letter.
  • Time your letter appropriately, as it is vital to have the desired implications.
  • Do not exaggerate at any time.
  • Always revise your letter for any errors, especially in case of formal letters

Once you have understood the importance of writing impressive and meaningful thank you letters, you can effectively implement these guidelines in sample letters for saying thank you, given at the end of this section. You can also refer to the thank you letter template for making a quick draft of your letter. In the given template, simply fill in the necessary details and your letter is ready.

Thank you letter template

(Your address)

(Include designation and name of company if writing formal letter)
House No.
Road/ Street
Town/ City
Zip code
Telephone number
Email id (not compulsory)

Date: day/ month/ year (DD/MM/YYYY format)

(Recipient's Address)

(Include designation and name of company if writing formal letter)
House No.
Road/ Street
Town/ City
Zip code
Telephone number
Email id (not compulsory)

Dear Second name/ Sir/ Madam,

(Brief introductory paragraph)

This is with reference to the seminar conducted at your organization last Saturday (date); I would like to express my sincere gratification for giving me the opportunity to be an invitee to the seminar.

(Reason for why you are writing the letter)

It was indeed a very informative session, and I got a lot of exposure to new ideas. The eminent speakers who spoke at the event were reputed professionals from the industry, and I am thankful to them as well for sharing their valuable experience with us. The knowledge gained at the seminar has certainly helped a lot in adding value to self, and develop new skills. The session has provided me with adequate guidance to frame my career path.


I am thankful to you for organizing this seminar, and giving me the opportunity to be a part of it, and would request to more such events in future as well. I would be eager to attend such seminars in future also. If you need more information, please contact me on the above given details.

Thanking you once again.



(Include designation and name of company if writing formal letter)

We hope that you find the above given information on writing impressive thank you letters informative and helpful.

For more relevant information, please refer to the thank you letter samples given below.

Acceptance Letters
Apology Letters
Appeal Letters
Application Letter
Appointment Letters
Appreciation Letters
Asking Letters
Business Letters
Change of Address Letter
Charity Letters
Christmas Letters
Collection Letter
Complaint Letters
Confirmation Letters
Condolence Letters
Congratulations Letters
Cover Letters
Credit Letters
Donation Letters
Employment Letters
Farewell Letters
Formal Letters
Fundraising Letters
Goodbye Letters
Hardship Letter
Holiday Letters
Inquiry Letters
Introduction Letters
Invitation Letters
Job Letters
Leave Letters
Marketing Letters
Meeting Letters
Memo Letters
Offer Letters
Promotion Letters
Proposal Letters
Recommendation Letters
Reference Letters
Request Letter
Resignation Letter
Sales Letters
Santa Claus Letters
Scholarship Letters
Sponsorship Letters
Tax Letters
Termination Letters
Thank You Letter

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